I am a freelancer with more than 10-year experience, I provide File preparation for translation service to Translation/Localization Companies.

File preparation for translation service will help you prepare source files (the input files for certain tasks) impeccably, which ensures the translation quality and advoids any technical difficulties.

Nowadays, file preparation is considered an important role as CAT tools are popularly used in Translation and Localization sector.

There are 2 cases of source file during preparation process for translation

1. Source Files for Document Translation

Documentation source formats for language translation can include different types of files such as Word, Excel, PowerPoint, PDF, InDesign, Illustrator, FrameMaker, Photoshop, etc.

In this case, file preparation aims to create the best source file in order to use in CAT tools.

There are some special types of files which can not be imported to CAT tools and need to be changed into other suitable format with CAT tools’ requirement. Typical examples are:

• Indesign, needed to export to .idml file
• Framemaker, needed to export to .mif file
• Etc

In the next step, according to the Project Manager’s requirements, I will use one of the CAT tools such as Trados, Memoq, Wordfast, etc… to create Source files under the format of Bilingual Files, which can be used on CAT tools.

2. Source files for website translation

For website translation or localization, the same preparation tools (i.e. SDL Studio Trados) can be used with source files, but additional steps are needed in the pre- and final preparation steps. Based on the website programming language, website files should be prepared properly by externalizing tags such as HTML tags, C++, JavaScript or PHP internal Code.

In both cases, all types of files have common and different rules about files preparation. The list below are files types, I can prepare for your Translation/ Localization projects.

• Simple Delimited Text
  Simple Delimited Text file types have the following extensions: *.txt and *.csv.
• Microsoft Word
  Microsoft Word file types have the following extensions: *.doc, *.dot for Microsoft Word 97-2003 and Microsoft Word 2000-2003; and *.docx, *.dotx, *.docm, *.dotm for Microsoft Word 2007-2016.
• Microsoft PowerPoint
  Microsoft PowerPoint file types have the following extensions: *.ppt, *.pps, *.pot for Microsoft PowerPoint 97-2003 and Microsoft PowerPoint 2007-2016; and *.pptx, *.ppsx, *.potx, *.pptm, *.potm, *.ppsm for Microsoft PowerPoint 2007-2013 and Microsoft PowerPoint 2007-2016.
• Microsoft Excel
  Microsoft Excel file types have the following extensions: *.xlsx, *.xltx, *.xlsm, *.xls, *.xlt.
• Bilingual Excel Studio
  Bilingual Excel Studio file types have the *.xlsx.
• Microsoft Visio
  Microsoft Visio file types have the following extensions: *.vsdx; *.vsx; *.vtx; *.vdx; *.vssx; *.vstx; *.vsdm; *.vssm; *.vstm.
• Adobe FrameMaker 8-2019 MIF
  Maker Interchange Format (MIF) files exported from Adobe Framemaker have the *.mif extension.
• HTML
  HTML file types have the following extensions: *.html and *.htm for XHTML 1.1, and *.htm, *.html, *.xhtml, *.jsp, *.asp, *.aspx, *.ascx, *.inc, *.php, *.hhk and *.hhc for HTML 5 and HTML 4.
• Adobe InCopy CS4-CC ICML
  Adobe InCopy CS4-CC files have the *.icml extension.
• Adobe InDesign CS2-CS4 INX
  Adobe InDesign CS2-CS4 INX files have the *.inx files extension. For later versions of InDesign, INX is superseded by IDML.
• Adobe InDesign CS4-CC IDML
  Adobe InDesign CS4-CC IDML files have the *.idml files extension.
• Java Resources
  Java applications can be identified by the *.properties files extension.
• OpenDocument Presentation (ODP)
  The OpenDocument Presentation files have the following extensions: *.odp, *.otp. These documents can be created from OpenOffice.org, LibreOffice, Google Docs and IBM Lotus Symphony.
• OpenDocument Spreadsheet (ODS)
  The OpenDocument Spreadsheet files have the following extensions: *.ods, *.ots. These documents can be created from OpenOffice.org, LibreOffice, Google Docs and IBM Lotus Symphony.
• OpenDocument Text Document (ODT)
  OpenDocument Text Document files have the following extensions: *.odt, *.ott, *.odm. These documents can be created from OpenOffice.org, LibreOffice, Google Docs and IBM Lotus Symphony.
• PDF
  You can use SDL Trados Studio to translate both editable and non-editable PDFs ( *.pdf extension).
• Portable Object
  File type definition for the localization of Portable Object files (.PO) derived from GNU Gettext.
• QuarkXPress Export
  The QuarkXPress Tagged Text and CopyFlow files have the following extensions: *.xtg and *.tag.
• RTF
  RTF file types have the *.rtf extension.
• SDL Edit
  SDL Edit documents ( or ITD files), as generated by SDL Trados Studio , have the *.itd file extension.
• SubRip
  SubRip is the subtitle file format created by the SubRip tool. SubRip files have the file name extension *.srt.
• Text
  The Text file type has the *.txt extension.
• SDL Trados Translator’s Workbench
  File type for processing bilingual documents created in SDL Trados Translator’s Workbench using Microsoft Word as a translation editor. ( *.doc; *.docx files).
• TRADOStag
• XLIFF file types
  The XLIFF file types have the following extensions: *.sdlxliff, *.xlf, *.xliff, *.xlz, *.mqxlf, *.mqxliff and *.mqxlz.
• XML (non-XLIFF)
  XML file types (non-XLIFF) have the following extensions: *.resx for XML Microsoft .NET Resources; *.xml, *.dita, *.ditamap for XML OASIS DITA 1.3; *.xml for XML OASIS DocBook 4.5, XML Author-it and XML Any XML; *.html, *.htm for XML MadCap; and *.xml, *.its for XML W3C ITS.
• JSON
  JSON file types have the *.json extension.

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